WA DECA Advisor Update - January 31, 2019

WA DECA Advisor Update - January 31, 2019

Below are the topics in today's update:

1. REGISTRATION CHECK-UP
2. SATURDAY REGISTRATION HELP
3. FORM Cs AND Ds
4. HOTEL CREDIT CARD AUTHORIZATION FORMS AND POs
5. REGISTRATION PAYMENT DEADLINE
6. MEMBERSHIP BALANCES
7. WA DECA VISIONARY SCHOLARSHIP FOR LEADERSHIP
8. ICDC T-SHIRT DESIGN CONTEST


1. REGISTRATION CHECK-UP

Registration “Problems” (or Your To-Do List)

Attached is a Registration Problems Report that I like to refer to as your to-do list before registration closes. Frequent issues that can prevent you from finalizing your registration include:

  • Housing Not Submitted. Even if you’re commuting, and there is an override on your housing. Please go into housing and click on the Submit Housing button.
  • Registration Not Submitted. To finalize your registration, you will scroll down to the bottom of the registration page, check the Agreement box, and click Finish Registration. This will generate your invoices that you will forward to your bookkeepers or print and take to your bookkeepers at the speed of light.
  • Keep in mind, you can make changes through Saturday, February 2 at 5:00 p.m. If you do, you need to click Finish Registration again, and you’ll get shiny new invoices.
  • The Required 1 Proctor Per Chapter Has Not Been Registered. For SCDC online testing (February 13, 14, 19, 20), we need your Proctors’ contact information, so Linda can communicate with them. By registering them in the SCDC system, she can pull a contact report for all of them. Proctors are $0 fee and are exempt from housing.
  • Issues with Team Numbers. The registration system will notice if you don’t have enough or if you have too many members in a TDM event, based on the team number.

T-Shirt Sizes and Attendee Genders

When importing or entering Area Qualifiers, the t-shirt sizes and genders are often left out. Please review the attached Attendees T-Shirts and Gender spreadsheet that lists every attendee by chapter.

  • T-Shirt Sizes. All advisors, chaperones, and students get a conference t-shirt. If any of your chapter’s sizes are missing please add them in registration. Proctors do not get a t-shirt, and WA DECA will order t-shirts for the 2018-19 State Officers.
  • Importance of Gender. We ask the hotels to make sure male and female rooms are not adjoining. If you see NGS in your student housing lists, that means No Gender Selected. Please assign genders if any of yours are missing. (That didn’t sound right.)
  • How. To select a t-shirt size or gender for any of your delegates, go to Registration | Click on Edit and Select Events to the right of the name | Select the t-shirt size and/or gender | Scroll to the bottom of the page and click SAVE.

2. SATURDAY REGISTRATION HELP

With SCDC registration being open through 5:00 p.m. Saturday, February 2, I am available to help, if you need it!

  • I’ll be available on email | [email protected]
  • I’ll be available by cell phone | 206.285.1195.

3. FORM Cs AND Ds

If you are supervising students from another chapter, or if any of your students are using private transportation to commute to the conference, the applicable form needs to be completed, signed, and submitted to me (Nancy).

  • The forms can be downloaded at teachdeca.org | Quick Links | Document Library | State Career Development Conference, or click on the following:

Form C: Agreement to Supervise Students from Another Chapter

Form D: Permission to Use Private Transportation

4. HOTEL CREDIT CARD AUTHORIZATION FORMS AND POs

Receiving forms makes me happy, and I have received quite a few Hotel Credit Card Authorization Forms and Housing POs already!

  • I will deliver these “guaranteed method of payment” documents to the hotels next week, along with your reservations. Keep them coming!
  • The form can be downloaded at teachdeca.org | Quick Links | Document Library | State Career Development Conference.

Hotel Credit Card Authorization Form

5. REGISTRATION PAYMENT DEADLINE

Receiving payments also makes me happy, and we have received a good number of registration payment for SCDC!

  • The payment deadline is January 28, which is why those invoices need to get to your bookkeepers as soon as possible.

6. MEMBERSHIP BALANCES

Attached is an updated Membership Balance Report.

  • Members attending ICDC must be paid by March 1 to be eligible.
  • Payment for members registered as of November 15 were due December 15.
  • All other membership balances are due before June 1.

7. WA DECA VISIONARY SCHOLARSHIP FOR LEADERSHIP

A new innovation led by Team Envision! The State Officers are raising money to fund a new scholarship!

  • We encourage all DECA members who have excelled in their leadership to apply for this scholarship.
  • The application deadline is Thursday, February 21, by 11:59 PM PST.
  • For more information, please visit this link: https://washingtondeca.org/visionary-scholarship

8. ICDC T-SHIRT DESIGN CONTEST

Please share the following with your student DECA members:

Do you love art? Do you love Washington DECA? Combine your two passions and help create a t-shirt design for ICDC 2019!

  • Think of what DECA and this year’s theme, ENVISION, means to you.
  • Visit this link to submit your design(s): https://leadable.info/wadeca-tshirtcontest.
  • The deadline is Sunday, February 10, by 11:59 PM PST.
  • For more information, please see the .

ABOUT TEACH DECA

Teach DECA is a resource for all your DECA chapter needs! Gain access to helpful tutorials, download template resources for the classroom, attend interactive webinars tailored for advisors, and more. Our Chapter Support Team is also available to meet with you for one-on-one virtual coaching sessions.